Members/Assessors/Office Bearers/Committee Members

INFORMATION

WHY WE COLLECT IT

LEGAL BASIS

SPECIAL CATEGORY DATA CONDITION

EFFECT OF NOT PROVIDING THE INFORMATION IF LEGAL CONDITION OR CONTRACTUAL CONDITION

Your name (first name and surname), title and contact details (e.g. telephone numbers (mobile and landline; work and or home; and fax number), postal address, email address)

To assess whether you are suitable to be a member of TAE, to administer your membership account and to deliver your membership services

On the basis of our legitimate interests or as may be necessary for the performance of the membership terms and conditions we have with you.

N/A

We will not be able to offer you membership with TAE

To send you marketing information such as our newsletter and to keep you informed of new courses.

We will contact you via live telephone call and postal mail based on our legitimate interests (in keeping our members up to date with our work and new developments).

We will only contact you via e-mail or text message based on your consent.

N/A

N/A

To send you updates on Academy technical information. This may be via email or postal mail.

If you are an Assessor, we may be required to send you additional information about your role to allow you to fulfill this.

Based on our contractual obligation – to update you on changes that may impact upon your profession.

N/A

We will not be able to keep you up to date with developments that may impact on your profession.

Company (position, job title and areas of responsibility)

To assess whether you are suitable to be a member of TAE and to deliver your membership services

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

User name and password (to the TAE online members area)

To ensure that you have access to the online platform for TAE members

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

Contact address (post and DX)

To assess whether you are suitable to be a member of TAE; to administer your membership account and deliver your membership services

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

Bank account details, credit card details, payment records and tax

To accept your membership fees

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

Social media accounts (twitter account + LinkedIn)

To assess whether you are suitable to be a member of TAE and to deliver your membership services

Consent

N/A

 

Occupation

To assess whether you are suitable to be a member of TAE, to administer your membership account; and to deliver your membership services

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

Professional/academic qualifications, fields of expertise, training, reports, court appearances, membership of other societies/associations

To assess whether you are suitable to be a member of TAE and to deliver your membership services

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

References

To assess whether you are suitable to be a member of TAE

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

Criminal convictions

To assess whether you are suitable to be a member of TAE

Necessary for the performance of the contract - membership contract.

 

Public Interest

We will not be able to offer you membership with TAE

Disciplinary matters

To assess whether you are suitable to be a member of TAE and to administer your membership of TAE

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

C.V, details of publications, samples of expert reports, courses attended, copies of professional certificates, synopsis of expert work

To assess whether you are suitable to be a member of TAE

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

Photograph

To confirm your identity.

Consent

N/A

 

Note of meetings of experts attended

To assess whether you are suitable to be a member of TAE and to deliver your membership services

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

Interview notes

To assess whether you are suitable to be a member of TAE and to deliver your membership services

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

Dietary Requirements

To ensure that your dietary requirements are met at events/training sessions

Legitimate interests of the individual to ensure that dietary requirements are catered for at events

Explicit Consent

N/A

Any other relevant information

To administer your membership account and to deliver your membership services

Necessary for the performance of the contract - membership contract.

N/A

We will not be able to offer you membership with TAE

If you have signed up to our online Expert Search function on our Website, your details will be available to the general public. Our legal basis for utilising your personal information in this way is contractual obligation (i.e. the service that we are providing to you). If you no longer wish to be on this public Expert Search function, please let us know by using the contact details given about in section (iii) of the General Section and we will remove you.

You have access to a Members Area via our Website which allows you to view your personal information and amend certain fields. When you update details on your member profile, we are able to access this and approve the changes. Our legal basis for utilising your personal information in this way is based on our contractual obligations in terms of your membership with us and our legitimate interests in ensuring that your personal information is up to date.

Specific Retention Periods for Membership

If you have purchased a membership we will hold your membership information throughout the duration of your membership, and indefinitely after your last point of contact. This retention period allows us to correspond with you in case we need to contact you, or if there are any other updates, news or offers which we think may be of interest to you.